Using HP Teleform OCR Software Can Save A Lot Of Money
The dramatic shift in business from the mountains of paperwork in the past to the digital products of the present has been one of the most fundamental changes in business in over a century. It was immediately obvious that word processing allowed changes to be made instantly without the time consuming reproduction of entire pages. However, all the documents already created had to be reproduced by hand until the advent of HP Teleform OCR Software.
With the introduction of the personal computer, handling information became far faster and much more efficient. Software was developed to allow for easy searches for specific information out of mountains of data. But there was still the problem of gathering the information already recorded and printed in order to convert it into a digital format.
Despite this efficiency, there was still a huge backlog of information already created that would have to be converted to the new digital format. Without special programming, this would require the re-accomplishment of all the documents. In addition, while employees all had information systems, gathering information from the client is largely still done with a paper form.
The problem for programmers was getting printed characters into digital format. In addition to capturing the characters correctly, it had be accomplished rapidly and reliably. The gold standard for development was to replicate the accuracy and efficiency of people already doing the job, this turned out not to be a very high standard.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using this type of advanced recognition programming, it is now possible to take printed documents and scan them, with the output a digital file. This is a complex process, as there are a number of difficulties to overcome. Stray marks from printers, handwritten annotations that are illegible and even dirt and debris must be excluded as much as possible.
Electronic filters in the form of algorithms could anticipate and remove the dots and marks faxes and copies often have, making the digital copy cleaner than the document itself. There was also a need to straighten any documents since putting the original on the copy machine is not always truly vertical. Once all the algorithms and anticipated characters lines and shapes are in place, the program is ready.
Once the algorithms have correct the anomalies, documents can be handled at incredible speeds no human could possibly match. After the information has been converted to digital form, can then be categorized, put into databases and analyzed at the speed of electricity. HP Teleform OCR Software can help a company save hundreds of thousands of dollars in paper handling expenses and increase accuracy as well as efficiency.
With the introduction of the personal computer, handling information became far faster and much more efficient. Software was developed to allow for easy searches for specific information out of mountains of data. But there was still the problem of gathering the information already recorded and printed in order to convert it into a digital format.
Despite this efficiency, there was still a huge backlog of information already created that would have to be converted to the new digital format. Without special programming, this would require the re-accomplishment of all the documents. In addition, while employees all had information systems, gathering information from the client is largely still done with a paper form.
The problem for programmers was getting printed characters into digital format. In addition to capturing the characters correctly, it had be accomplished rapidly and reliably. The gold standard for development was to replicate the accuracy and efficiency of people already doing the job, this turned out not to be a very high standard.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using this type of advanced recognition programming, it is now possible to take printed documents and scan them, with the output a digital file. This is a complex process, as there are a number of difficulties to overcome. Stray marks from printers, handwritten annotations that are illegible and even dirt and debris must be excluded as much as possible.
Electronic filters in the form of algorithms could anticipate and remove the dots and marks faxes and copies often have, making the digital copy cleaner than the document itself. There was also a need to straighten any documents since putting the original on the copy machine is not always truly vertical. Once all the algorithms and anticipated characters lines and shapes are in place, the program is ready.
Once the algorithms have correct the anomalies, documents can be handled at incredible speeds no human could possibly match. After the information has been converted to digital form, can then be categorized, put into databases and analyzed at the speed of electricity. HP Teleform OCR Software can help a company save hundreds of thousands of dollars in paper handling expenses and increase accuracy as well as efficiency.
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