Land Management Software Desired Features
Land management software or LMS is a very handy tool for an organization that is involved in large-scale land acquisitions, development and usage for various purposes. The system almost completely automates all the financial, operational, legal and regulatory compliance requirements. Every such LMS has a set of features useful for brokerages, the oil and gas industry, and for government agencies or records divisions with huge spatial management requirements.
In general, most of the functions or modules can be classified under either acquisitions or administration. Both categories have many components that are crucial to automating entire divisions of areas of operations. The lease module is a good example to illustrate how this works, since it has functions that help facilitate both the transaction and the subsequent management.
The initial phase of the transaction before the lease execution involves heavy paperwork, including offer letters, amendments and contracts. The LMS must have the capability to provide the necessary forms and documents for standard leases as well as other types such as receiverships, remainder and third-party leases, etc. Once the transaction is concluded, the system must be programmed to produce LPRs, banker's drafts and payment checks in a timely fashion.
Every LMS has the ability to take scanned documents as input data in many formats. The system must be able to mass update all leases, if such a change is ever required at a company-wide level for all documents. Workflow configuration and lease status tracking are additional desired features.
It works a lot better if all the modules are integrated. Data entry done in any part of the process can be instantly updated systemwide. Integration eliminates the need for paper files being shunted around between departments. It improves data accuracy, saves the resources and costs associated with printing and redundant data entry, and makes the organization more environment friendly.
In addition to the lease module, other important components of an LMS include tract and ownership management and GIS mapping. It's also necessary to have certain system administration features. One is the ability to create user groups and assign access levels to each group and user. Another necessary administrative feature is standard and custom reports generation.
Every LMS has standard reporting capabilities that provide comprehensive details about leaseholds, rental payments, expiration, etc. These reports must be scheduled for delivery and the system should be able to generate and deliver the right reports to each user as required, and without any human intervention. Users with the necessary authorizations should also be able to generate custom reports to include tract and ownership data, along with exploration information.
Innovations and the latest cutting-edge technology have made land management software more productive and useful. An LMS package can now be made available to company users as a password-secured web-based application accessible on any device such as a tablet, laptop or smart phone. Given such unlimited availability round the clock at any location, LMS users will be much more productive and are able to make instant and informed decisions out in the field.
In general, most of the functions or modules can be classified under either acquisitions or administration. Both categories have many components that are crucial to automating entire divisions of areas of operations. The lease module is a good example to illustrate how this works, since it has functions that help facilitate both the transaction and the subsequent management.
The initial phase of the transaction before the lease execution involves heavy paperwork, including offer letters, amendments and contracts. The LMS must have the capability to provide the necessary forms and documents for standard leases as well as other types such as receiverships, remainder and third-party leases, etc. Once the transaction is concluded, the system must be programmed to produce LPRs, banker's drafts and payment checks in a timely fashion.
Every LMS has the ability to take scanned documents as input data in many formats. The system must be able to mass update all leases, if such a change is ever required at a company-wide level for all documents. Workflow configuration and lease status tracking are additional desired features.
It works a lot better if all the modules are integrated. Data entry done in any part of the process can be instantly updated systemwide. Integration eliminates the need for paper files being shunted around between departments. It improves data accuracy, saves the resources and costs associated with printing and redundant data entry, and makes the organization more environment friendly.
In addition to the lease module, other important components of an LMS include tract and ownership management and GIS mapping. It's also necessary to have certain system administration features. One is the ability to create user groups and assign access levels to each group and user. Another necessary administrative feature is standard and custom reports generation.
Every LMS has standard reporting capabilities that provide comprehensive details about leaseholds, rental payments, expiration, etc. These reports must be scheduled for delivery and the system should be able to generate and deliver the right reports to each user as required, and without any human intervention. Users with the necessary authorizations should also be able to generate custom reports to include tract and ownership data, along with exploration information.
Innovations and the latest cutting-edge technology have made land management software more productive and useful. An LMS package can now be made available to company users as a password-secured web-based application accessible on any device such as a tablet, laptop or smart phone. Given such unlimited availability round the clock at any location, LMS users will be much more productive and are able to make instant and informed decisions out in the field.
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