Learning How To Scan Different Documents
Understanding how to scan different types of documents will help you determine the type of scanning device you need for your home or office. The type of device chosen will have a big impact on how easy or difficult the process goes. If you plan on capturing large volumes of documents, you will want to purchase a device that can handle the work load.
Choosing a flatbed scanner gives you more flexibility for odd shaped items. Books, maps, and large photos can be placed flat on the bed to scan. Many of the included software products have the ability to recognize the fold in a book and reduce it's prominence in the final image. There will be arrows or an indicator that shows the top corner to place items in the correct position.
If you use a sheet bed scanner, you can process a higher volume at the same time. These allow you to place a large number of same-sized documents in the feeder. When the scanning begins it will automatically pull each sheet through, eliminating the need to manually change document pages. Some scanners come with dual sided scanning. This will be a big time saver if you have material that is printed on both sides of each page.
Photos scanners are designed to handle the special paper. Many flatbed and sheet scanners are able to handle photos just fine. However, if you have a large amount that you want scanned, you are best served to invest in a photo scanner. The devices are smaller, but specifically designed to handle the different size and type of paper. Hours of work can be shortened by having the right device.
Handheld scanners work well for capturing portions of documents. These come in various shapes and sizes. Often, they can capture from one line to a paragraph of text. This image can usually be converted to regular text using a special software feature called OCR.
OCR stands for optical character recognition. This technology recognizes the text of a captured image and converts it into editable text. This is useful if you want to add a quote from a source but need to change the font and size to fit within the new document. It is also helpful when you do not have a digital version of a document and need to convert it.
DPI, or dots per inch, determines the resolution. This rating is often set between 72 and 300, which is fine for most documents and images. However, for the highest quality photo captures, you will want to make sure you are able to capture a higher level of resolution.
Scanner costs are very reasonable. The typical household scanner may range between $20 to $200, depending on the features that are included. For instance, if you purchase a printer, fax, scanner combination with duplex scanning, and a sheet feeder, you may find the prices in the higher range because it is packed with features. An office scanner should cost more because it will be designed to handle much more work in a single day.
As you learn how to scan, consider the options and types of documents that you will want to capture. The more work you expect the device to do in a single day, the more robust machine should be sought. After you install the device and the scanning software, take some time to walk through the various features available.
Choosing a flatbed scanner gives you more flexibility for odd shaped items. Books, maps, and large photos can be placed flat on the bed to scan. Many of the included software products have the ability to recognize the fold in a book and reduce it's prominence in the final image. There will be arrows or an indicator that shows the top corner to place items in the correct position.
If you use a sheet bed scanner, you can process a higher volume at the same time. These allow you to place a large number of same-sized documents in the feeder. When the scanning begins it will automatically pull each sheet through, eliminating the need to manually change document pages. Some scanners come with dual sided scanning. This will be a big time saver if you have material that is printed on both sides of each page.
Photos scanners are designed to handle the special paper. Many flatbed and sheet scanners are able to handle photos just fine. However, if you have a large amount that you want scanned, you are best served to invest in a photo scanner. The devices are smaller, but specifically designed to handle the different size and type of paper. Hours of work can be shortened by having the right device.
Handheld scanners work well for capturing portions of documents. These come in various shapes and sizes. Often, they can capture from one line to a paragraph of text. This image can usually be converted to regular text using a special software feature called OCR.
OCR stands for optical character recognition. This technology recognizes the text of a captured image and converts it into editable text. This is useful if you want to add a quote from a source but need to change the font and size to fit within the new document. It is also helpful when you do not have a digital version of a document and need to convert it.
DPI, or dots per inch, determines the resolution. This rating is often set between 72 and 300, which is fine for most documents and images. However, for the highest quality photo captures, you will want to make sure you are able to capture a higher level of resolution.
Scanner costs are very reasonable. The typical household scanner may range between $20 to $200, depending on the features that are included. For instance, if you purchase a printer, fax, scanner combination with duplex scanning, and a sheet feeder, you may find the prices in the higher range because it is packed with features. An office scanner should cost more because it will be designed to handle much more work in a single day.
As you learn how to scan, consider the options and types of documents that you will want to capture. The more work you expect the device to do in a single day, the more robust machine should be sought. After you install the device and the scanning software, take some time to walk through the various features available.
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