Managing a Set of Mail Services in Outlook 2010
Would you be surprised to hear that Microsoft Outlook 2010 likely supports all of your electronic mail services? It's true. And if you set this up, you will have a single interface for working with all your mail. If you have a lot of accounts, you will never regret setting this up.
To make everything play together you need to concentrate on these 2 things. The top priority is configuring Outlook to talk to your Hotmail or AOL mail or Comcast or whichever mail services you have.
With some combinations of services you may need to pick which email set of communication rules (protocol) you want to use. Most accounts work with one or both IMAP and POP3. Outlook supports the two of them. It also supports other protocols, meaning it will work with most any email account.
While all of the above isn't usually that hard, that's not the focus of this article. The steps you need to follow to make Outlook 2010 connect to each system is worthy of a full-size write-up. We need to talk about what we need to do once everything is set up.
The Other Things You Need to Do
Let's put that aside for now. You also need to know what to do with messages from different accounts after they end up in Outlook. That's what we are going to cover here.
What to Do When You Get Messages
Once you have everything in the first part of the process set up, Outlook will instantly inspect each e-mail account for you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get saved in various spots relying on the messaging process made use of by the service. Messages from Gmail or Hotmail accounts typically end up in their own set of folders, while messages from many other services end up in the routine Outlook Inbox.
That pleads the concern of how you understand which messages are associated with which accounts? The messages that wind up in their very own special folders are simple to determine. For messages from other services, you can constantly examine the To: field of the message. The email address the message was implied for will appear there.
Exactly What to Do When You Are Sending Messages
When sending out messages, you can control which account Outlook sends from. Outlook has a default account for sending out messages. But you can always override it. Follow these instructions to do this:
* When you create a new email message, Outlook 2010 presumes that you intend to send the message from the same account you are active in right now. This is a considerable change to Outlook's behavior in the past. In previous versions, Outlook assumed you wanted to send messages using the default email account.
* When you are responding to email, Outlook assumes you want to make use of the same account the mail was sent out to. But you are able to tell it to use a different account if required.
* When forwarding a message, Outlook again presumes you want to make use of the same account the message was sent out to. You can override this if you want to.
Wondering exactly how you tell Outlook to use some other account. It's simple provided you open the message in its own window. Look for the "From" button. It is located alongside the "Send" button, and it just appears if Outlook is set to deal with more than one account. Click From and pick the account you want to tell Outlook to use.
Control What Outlook Considers the Default Account
You can quickly alter which account Outlook considers the default if that makes it easier for you. Just complete the following actions:
1. Click the File tab in the ribbon. This takes you to Outlook 2010's new Backstage area.
2. Click Info in the left-side menu. This shows the "Account Information" display.
3. Click the Account Settings option, then click Account Settings in the menu that appears. This opens the "Account Settings" dialog box to the "E-mail" page. You will see a box consisting of a list of the email accounts Outlook is set up to manage today.
4. Select the account you want to set as the default account. This activates the "Set as Default" selection.
5. Click Set as Default to lock in the change.
6. Click the Close button to return to the Outlook window.
That's all you need to know to smoothly manage any number of mail accountsin Outlook.
To make everything play together you need to concentrate on these 2 things. The top priority is configuring Outlook to talk to your Hotmail or AOL mail or Comcast or whichever mail services you have.
With some combinations of services you may need to pick which email set of communication rules (protocol) you want to use. Most accounts work with one or both IMAP and POP3. Outlook supports the two of them. It also supports other protocols, meaning it will work with most any email account.
While all of the above isn't usually that hard, that's not the focus of this article. The steps you need to follow to make Outlook 2010 connect to each system is worthy of a full-size write-up. We need to talk about what we need to do once everything is set up.
The Other Things You Need to Do
Let's put that aside for now. You also need to know what to do with messages from different accounts after they end up in Outlook. That's what we are going to cover here.
What to Do When You Get Messages
Once you have everything in the first part of the process set up, Outlook will instantly inspect each e-mail account for you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get saved in various spots relying on the messaging process made use of by the service. Messages from Gmail or Hotmail accounts typically end up in their own set of folders, while messages from many other services end up in the routine Outlook Inbox.
That pleads the concern of how you understand which messages are associated with which accounts? The messages that wind up in their very own special folders are simple to determine. For messages from other services, you can constantly examine the To: field of the message. The email address the message was implied for will appear there.
Exactly What to Do When You Are Sending Messages
When sending out messages, you can control which account Outlook sends from. Outlook has a default account for sending out messages. But you can always override it. Follow these instructions to do this:
* When you create a new email message, Outlook 2010 presumes that you intend to send the message from the same account you are active in right now. This is a considerable change to Outlook's behavior in the past. In previous versions, Outlook assumed you wanted to send messages using the default email account.
* When you are responding to email, Outlook assumes you want to make use of the same account the mail was sent out to. But you are able to tell it to use a different account if required.
* When forwarding a message, Outlook again presumes you want to make use of the same account the message was sent out to. You can override this if you want to.
Wondering exactly how you tell Outlook to use some other account. It's simple provided you open the message in its own window. Look for the "From" button. It is located alongside the "Send" button, and it just appears if Outlook is set to deal with more than one account. Click From and pick the account you want to tell Outlook to use.
Control What Outlook Considers the Default Account
You can quickly alter which account Outlook considers the default if that makes it easier for you. Just complete the following actions:
1. Click the File tab in the ribbon. This takes you to Outlook 2010's new Backstage area.
2. Click Info in the left-side menu. This shows the "Account Information" display.
3. Click the Account Settings option, then click Account Settings in the menu that appears. This opens the "Account Settings" dialog box to the "E-mail" page. You will see a box consisting of a list of the email accounts Outlook is set up to manage today.
4. Select the account you want to set as the default account. This activates the "Set as Default" selection.
5. Click Set as Default to lock in the change.
6. Click the Close button to return to the Outlook window.
That's all you need to know to smoothly manage any number of mail accountsin Outlook.
About the Author:
To use your existing Gmail or Yahoo Mail account, Hotmail or Yahoo Mail account with Outlook 2010, or would like to create new accounts for this purpose, here's what you need to do. Click here for more information.
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